Passphrases

Each individual with a role (admin or journalist) at a given SecureDrop instance must generate and retain a number of strong, unique passphrases. The document is an overview of the passphrases, keys, two-factor secrets, and other credentials that are required for each role in a SecureDrop installation.

Note

We encourage each end user to use KeePassXC, an easy-to-use password manager included in Tails, to generate and retain strong and unique passphrases. The SecureDrop code repository includes a template that you can use to initialize this database for an Admin Workstation or a Journalist Workstation. For more information, see the KeePassXC setup instructions.

Tip

For best practices on managing passphrases, see Passphrase Best Practices.

Admin

The admin will be using the Admin Workstation with Tails to connect to the Application Server and the Monitor Server using Tor and SSH. The tasks performed by the admin will require the following set of credentials and passphrases:

• A passphrase for the persistent volume on the Admin Live USB.

• Additional credentials, which we recommend adding to Tails’ KeePassXC password manager during the installation:

  • The Application Server and Monitor Server admin username and password (required to be the same for both servers).

  • The network firewall username and password.

  • The SSH private key and, if set, the key’s passphrase.

  • The OSSEC Alert Public Key.

  • The admin’s personal GPG public key, if you want to potentially encrypt sensitive files to it for further analysis.

  • The account details for the destination email address for OSSEC alerts.

  • The onion services values required to connect to the Application and Monitor Servers.

The admin will also need to have a way to generate two-factor authentication codes.

Tip

We recommend using FreeOTP (available for Android and for iOS) to generate two-factor codes because it is Free Software. However, if it does not work for you for any reason, alternatives exist:

• Google Authenticator for Android and iOS (proprietary)

• authenticator for the desktop (Free Software)

And the admin will also have the following two credentials:

• The secret code for the Application Server’s two-factor authentication.

• The secret code for the Monitor Server’s two-factor authentication.

Journalist

The journalist will be using the Journalist Workstation with Tails to connect to the Journalist Interface. The tasks performed by the journalist will require the following set of passphrases:

• A passphrase for the persistent volume on the Tails device.

• A passphrase for the KeePassXC password manager, which unlocks the passphrase for logging into the Journalist Interface.

The journalist will also need to have a two-factor authenticator, such as an Android or iOS device with FreeOTP installed, or a YubiKey. This means the journalist will also have the following credential:

• The secret code for the Journalist Interface’s two-factor authentication.

Secure Viewing Station

The journalist will be using the Secure Viewing Station with Tails to decrypt and view submitted documents. The tasks performed by the journalist will require the following passphrases:

• A passphrase for the persistent volume on the Tails device.

The backup that is created during the installation of SecureDrop is also encrypted with the application’s GPG key. The backup is stored on the persistent volume of the Admin Live USB.

Transfer Device and Export Device

As noted in the setup guide, we recommend using encrypted USB drives for transferring files to the Secure Viewing Station, and for exporting them from the SVS in situations where using a secure printer or a similar analog conversion is not an option.

For every copy operation, the user will need to enter the USB drive’s encryption passphrase at least twice (on the computer they’re copying from, and on the computer they’re copying to). To make it easy for them to find the passphrase, we recommend storing it in the journalist’s own existing password manager, which should be accessible using their smartphone.

How to Generate a Strong, Unique Passphrase

We recommend using a unique, 7-word passphrase for each case described above. You can create these passphrases either by using physical dice or with KeePassXC, a password manager included with Tails.

Using KeePassXC to Generate a Passphrase

To create a random passphrase using KeePassXC, launch the application, then click the dice icon. Then click the Passphrase tab and set the Word Count to 7. You can optionally set a Word Separator, for example a space or hyphen.